Please read the terms and conditions below:
TERMS AND CONDITIONS The following is a list of standard terms and conditions used by photographers, these are provided in the interests of both “the Client” defined as the couple named on the booking form and Tash and Russell Photography and Film (Natasha and Russell Schofield “the Photographers”). Please ensure that you have read and understood these terms before placing your booking.
The Client is deemed to have accepted the terms and conditions in full upon payment of the booking fee. It is agreed that the terms represent the total agreement made between the parties and cannot be varied in any way by the Client unless expressly agreed by the Photographers in writing.
NON-REFUNDABLE BOOKING FEE In order to book your wedding date with the Photographers a £250 booking fee is required. Dates are only reserved once the booking fee has been received in full. The purpose of the £250 booking fee is to secure the Photographers for a particular time and date and is therefore non-refundable and non-transferable in the event of cancellation by the Client. When paying, please reference the payment [surname & date of wedding]
PAYMENT Full payment of the remaining balance is required no later than the 1st of the month prior to the month of the wedding (so if your wedding is on 30th July payment would be due 1st June). Payment may be made by bank transfer, which should be made payable to Natasha Schofield. If the balance is not received by the due date, the Photographers reserves the right not to provide any services until payment is received or to treat the contract as cancelled. Prices are inclusive of VAT.
ADDITIONAL COVERAGE A standard full day of coverage starts an hour and a half before the ceremony time until a couple of songs after the first dance (unless otherwise agreed). Reasonable coverage will last an average of 10 hours. Any additional hours will be charged to the client at £50 per hour. The additional fee is payable no later than 30 days after the date of the wedding, but can also be paid in advance.
CANCELLATION BY THE CLIENT In the event of cancellation by the Client, the Client will not receive a refund of the booking fee paid after the 14-day cooling off period, which begins the day the booking fee is paid. The purpose of this is to cover the loss of earnings caused by the cancellation. If cancelling after the full balance is paid, the Client will not be returned any money, unless the Photographers book another wedding for the same date, in which case the Client will receive the balance paid minus the booking fee, at the Photographer’s discretion. Should cancellation be received by the Photographers less than 60 days prior to the dateof the ceremony, the Client shall pay a sum equal to 75% of the contract value. The sum is payable as compensation as an estimate of the loss the Photographers would suffer having potentially turned other work away.
CANCELLATION BY THE PHOTOGRAPHERS In the unlikely event that the Photographers are forced to cancel this contract for reasons beyond control or if unforeseen circumstances prevent wedding attendance (i.e. serious injury/illness or death), liability is limited to a full refund of monies paid to date. The Photographers will use reasonable endeavours to find replacement photographers of a similar style. However, it may prove difficult or impossible to find an alternative skilled photographer at such short notice and/or at the same contract price. If another photographer is found, the refund of monies will no longer be applicable and the replacement photographer will receive the money. In this instance, The Client has the choice of whether to accept the replacement photographer or take the refund. In the unlikely event of a total photographic failure or cancellation of this contract by either party, whether caused by negligence or in any other circumstances, the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss. Natasha and Russell Schofield and Tash and Russell Photography and Film will never be liable for more than the total value of the contract.
COPYRIGHT The copyright in all photographs created by the Photographers shall remain the property of the Photographers inaccordance with the Copyright, Designs & Patents Act 1988’. The Photographers reserve the right to use the images taken under this contract for advertising, editorial, display and competition purposes or for any other purpose thought proper by the Photographers without compensation or liability to the Client. The Client is forbidden to edit the photos – this includes adding filters, cropping or changing the colours in any way.
IMAGE FILES High-resolution image files are provided to the Client for their personal use only and are supplied with the 'right to print'. The Client is allowed to share online only if they do not remove copyright information from the metadata. No liability can be held for loss or damage to image files after safe delivery to the Client.
EXCLUSIVITY It is agreed that the Photographers shall be the sole professional stills photographers on the wedding day. The Photographers shall reserve the right to ask guests to refrain from taking photographs in the event that their activities are corrupting the official photography in any way. For example flashes, obstruction or distractions etc.
ARTISTIC LICENCE Where possible the Photographers will work with the Client to find the most suitable locations for both background, content and quality of lighting however it is agreed that the Photographers shall be granted full creative and artistic licence regarding locations, poses and groups. The Photographer’s final judgement on photographic style, allocated time and the number of photographs taken shall be deemed correct.
RETOUCHING FEES The Photographers include standard editing in the cost, such as making basic adjustments (i.e. lighting, contrast, colour correction) and adding a signature style. It does not include more involved Photoshopping, such as adding or removing anything from the image or doing extensive touch ups. These can be done for an extra retouching fee, to be decided depending on the extent of extra work involved. Under no circumstances will the Photographers edit using selective colour or add in anything that wasn’t present, or change the way people look (apart from removing unexpected spots), and the Client is not permitted to edit the photos in any way. If the Client would like any colour photos in black and white or black and white photos in colour, or any cropping done, there may be a small editing charge for this depending on how many images are involved.
REQUESTED PHOTOGRAPHS The Photographers will use reasonable endeavours to honour requests for specific photographs subject to the weather conditions, time permitting, the availability and willingness of subjects. However, the Photographers cannot guarantee any specific picture nor incorporate any specific background, location or arrangement. The Photographers cannot be held responsible for any lack of coverage caused by the Client or other members of the wedding party or by the church, synagogue, registry office or other licensed place imposing any restrictions on the Photographers.
IMAGES The Photographers will endeavour to deliver the images (minimum 50 images per hour of coverage) to the Client 6 weeks after the wedding. They will be delivered via downloadable online gallery.
ALBUMS If the Client has purchased an album, the Client has 1 year from the date of the wedding to choose the photos to be included and approve the final design, or there may be additional costs in line with inflation.
MODEL RELEASE The Client hereby grants to the Photographers the irrevocable and unrestricted right to use and publish photographs of the Client or in which the Client may be included for online and print, editorial, trade, advertising and any other purpose and in any manner and medium.
CLIENT DECLARATION By paying the booking fee of £250 and agreeing to this contract, the Client agrees to be bound by the terms of business and would like to book the services of the Photographers for the Client’s wedding day.
Please keep a copy of these for your records